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Apex STEM Education — internal wiki

Public site: apexstem.org
Internal docs: docs.apexstem.org — MkDocs + Cloudflare Access
Status: Phase 1 — docs deployed; 501(c)(3) approved (determination letter 2026-06-16, EIN 42-3121570); trustee invites and board gates ongoing
Formation progress: 501C3/apex_stem_formation_progress_notes.md
Live checklist: portal/STATUS.md
Implementation review: 501C3/apexstem_portal_implementation_review.md

How login and search work

  • Sign in using the email account your admin added to Cloudflare Access.
  • Search may show titles from finance and governance pages for everyone who can open this site.
  • Path rules in rbac-groups (/internal/...) are not wired to MkDocs URLs yet — whole-site Access today.
  • YAML roles: tags are for authors only. No secrets or student PII in this wiki.

New here? → Start here · New mentor? → Mentor guide · Guides catalog

Quick navigation

Start by role

Role Onboarding
Board / officers Board onboarding
Treasurer Treasurer onboarding
Mentor Mentor guide
Team lead Team lead onboarding
Parent / guardian Parent onboarding
Student (team) Student guide
Sponsor Sponsor guide

All roles index: roles/README.md

Portal admin (DNS, Access, builds): operations/README.md · portal/rbac-groups.md · portal/STATUS.md

Wiki structure

apexstem/
├── README.md              ← you are here (MkDocs home)
├── mkdocs.yml             ← compatibility shim to root config
├── roles/                 ← role onboarding (see roles/README.md)
├── teams/ridge-racers-nj/ ← first program team (+ README hub)
├── sops/                  ← procedures (stubs link to repo root / 501C3)
├── operations/            ← DNS, Pages, Access, email, integrations
├── templates/             ← checklists (stubs → root printables)
├── training/              ← STEM Racing official links
├── data/                  ← CRM/roster policy (no PII in git)
└── portal/                ← STATUS, RBAC reference

Root config: mkdocs.apexstem.yml

Outside this folder: 501C3 planning · team files + Drive map · repo README (full index).

Planning and governance (501C3)

Document Path
501(c)(3) index 501C3/README.md
Portal & SOP plan apexstem_portal_plan.md
Adversarial review (plan) apexstem_portal_plan_adversarial_review.md
Implementation review (build) apexstem_portal_implementation_review.md
Business plan apex_stem_education_business_plan.md
NJ formation checklist ridge_racers_nonprofit_formation_checklist_nj.md
Formation progress log apex_stem_formation_progress_notes.md
Nonprofit free tools nonprofit_free_tools.md

SOPs (wiki + canonical sources)

Wiki pages are the navigation layer; long checklists live under teams/ridge-racers-nj/ or in 501C3/ until abridged copies are approved in wiki.

Topic Wiki Canonical (if different)
Formation / compliance sops/compliance/formation_checklist.md 501C3 canonical
Receipt hygiene (draft) sops/finance/APEX-FIN-001_receipt_hygiene.md —
Grant readiness sops/compliance/grant_readiness_index.md —
Junior Mentor Program sops/compliance/junior_mentor_program.md —
Waiver & media release (draft) sops/compliance/waiver_and_media_release.md —
Volunteer policy (draft) sops/compliance/volunteer_policy.md —
Sponsorship sops/fundraising/sponsorship_leads.md Sponsorship_Leads_Guide.md
LLC separation sops/llc-separation/README.md —
Parent finance sops/finance/parent_budgeting.md —

Ridge Racers team hub: teams/ridge-racers-nj/README.md
Nationals runbooks: packing · interview kit · travel

External tools (authoritative systems)

See operations/integrations.md — Freedcamp, Drive, email, Ridge Racers site.

Contributing

  1. Edit markdown in a branch; open PR.
  2. Add YAML frontmatter when touching SOPs (roles, public, review_by).
  3. Default public: false for internal-only content.
  4. No PII in git — use private roster sheet + Access invites.
  5. Links to files outside apexstem/: use full GitHub URLs in wiki pages so docs.apexstem.org works (see CONTRIBUTING.md).

Build docs locally:

pip install -r docs-requirements.txt
mkdocs serve -f mkdocs.apexstem.yml