Board member onboarding
Owner: Secretary
Time: ~1–2 hours first pass; ongoing quarterly meetings
Checklist
- [ ] Added to Cloudflare Access group
apex-board (rbac-groups.md)
- [ ] Read business plan executive summary + mission
- [ ] Read formation checklist Phases 1–3, 8
- [ ] Signed / filed conflict of interest disclosure (family, LLC, vendors, sponsors)
- [ ] Understand LLC separation — llc-separation SOP
- [ ] Calendar: quarterly board meetings + annual insurance/990 review
- [ ] Bank access only after board resolution naming signers (treasurer implements)
- [ ] Gift acceptance + document retention policies acknowledged (when adopted)
What board members do
| Duty |
Cadence |
| Fiduciary oversight |
Always |
| Meetings |
Quarterly minimum |
| Approve budget, large expenses, Title sponsorships |
Per policy |
| Approve policies (fees, COI, sponsorship tiers) |
As needed |
| LLC / related-party transactions |
Recusal + majority of non-interested directors |
| Portal hygiene |
Quarterly 15 min agenda item |
Do not: Run day-to-day team engineering or replace student enterprise roles.
Officers (if elected)
| Role |
Focus |
| President / chair |
Agenda, external relationships |
| Treasurer |
Budget, receipts, W-9, monthly report — treasurer README |
| Secretary |
Minutes, corporate records, Access invites |
Compliance pointers
| Topic |
Doc |
| 501(c)(3) filing |
Formation checklist Phase 4 |
| NJ charitable registration |
Phase 6 |
| Sponsor tiers (org-wide) |
Business plan §5.2 |
| Grant readiness folder |
Drive index — treasurer + board |
Artifacts (not in git)
- EIN letter, articles, bylaws, insurance COI → org Drive
Governance/
- Signed minutes → Drive; index only in wiki