Treasurer — duties reference

Onboarding checklist: treasurer/onboarding.md ← start here

Access groups: apex-finance, apex-board (documentation only)

---

Responsibilities

• Nonprofit-only bank account (no LLC commingling)
• Track donations, sponsorships, program fees, grants
• Monthly 3-line report to board: budgeted / spent / remaining
• Receipts to org Drive Finance/ same day — APEX-FIN-001 (draft)
• W-9 and gift acknowledgments per counsel templates
• Prepare data for 990 filings (1023-EZ submitted 2026-06-11; await determination letter)

---

Family treasurer safeguards

If treasurer is related to founders or team parents:

• Second director reviews monthly report in minutes
• Recuse from votes on own children's fee waivers and LLC payments
• Two bank signers where possible (treasurer + independent trustee)

---

SOPs

• Treasurer onboarding
• APEX-FIN-001 Receipt hygiene (draft)
• Parent budgeting / fee transparency
• LLC separation
• Sponsorship lead tracker procedure — CRM stays out of git
• Grant-readiness index

---

Contact

Use treasurer@apexstem.org when Email Routing is live (domain_and_dns.md).